Now that the stories are imported into the sprint backlog, the next step will be to break down those stories into smaller tasks and assign them to each team member.
Assigning members to stories
Prior to assigning members to stories or tasks, you need to add members to the sprint. If you selected the Assign project members to the sprint automatically option upon creating a sprint, then members will already be assigned to the sprint.
Otherwise, you will have to add them to the sprint before going any further. To learn how to add members to a sprint, click here.
Breaking down stories into tasks
The next tab is where you divide the story into smaller tasks and assign members from your team to each of them.
To learn how to create tasks and assign members, please refer to this article.
Giving tasks a status
The task statuses are used to organize tasks as the project progresses. Once a task is created and a team member is assigned to it, the task can be set to one of the four following statuses:
To do: Tasks that have not yet been assigned to a user.
In progress: Tasks that are currently in progress and work is being done.
Blocked: Tasks that are blocked meaning that the member is unable to proceed with the task (for instance, a task can be marked as block when it's dependent upon someone else's work).
Completed: Tasks that are complete.
When all the tasks are created and members assigned to them, the story can be moved to the Doing list and members can start working on them:
Once stories are in the Doing list, the project manager can start using the project dashboard to track the project's progress.
Adding acceptance tests
The third tab lets you add acceptance test lists. Acceptance tests are used to evaluate and validate that work is done according to the definition of done set when creating the sprint.
For example, if your tasks involve creating a web application, your acceptance tests might look like this:
When the story is done and all the acceptance tests are validated and conclusive, the story can be moved to the Done list:
You will notice that by moving the story to the Done list, the Done date will automatically set itself to the current date:
Adding time entries and expenses to a story
Time entries and expenses directly impact your project budget. To start tracking time on a story you can either launch a timer from the story itself:
... or use the appropriate tab from the story to add a time entry once the work is complete:
If you set the budget scope for your project to "Project item", the story must be linked to a project item in order to affect the project budget, from either the story itself:
... or from the timer:
Adding an expense to a story
Adding an expense to a story is very easy, simply use the Expense tab from the story and click the +Expense button:
Use the next tabs to attach documents, chat with other team members, and consult the story activity log.
Now that the stories are broken down into smaller tasks and that members are assigned to each of them, you need to track the sprint progress.